Audio Conferencing Service - Its Main Components And Benefits
Many companies have offices spread over in multiple cities. Two or more than two members of a team of executives spread over in various cities in such a company can discuss various issues amongst themselves telephonically using an audio conference service. This is a fairly economical means of simultaneously exchanging views with all your team members.
The main components and benefits of any audio conference service and a comparison of how they relate to traditional person to person meetings form the scope of this article.
The main components of an audio conferencing service are given below.
Teleconference bridge: This bridge is the hardware an audio conferencing service uses to connect up all the conference participants together. It is a specialized EPABX that caters to group calls. It is akin to conference rooms given for hire. Bridge rate: An audio conference service provider generally quotes what is known as the bridge rate to cover the charges for a connection into the bridge. Bridge rates are per minute charges in dollars. They may fluctuate in a large range among various audio conferencing service providers. The bridge rate is akin to a dollar per minute charge for renting a chair in a conference room. So, when involved in the process of selection of an audio conferencing service provider, you need to compare the teleconference bridge rates quoted by various service providers. Access charges: The treatment varies in the case of this component. The company representative, who hires the services of the audio conferencing provider, can pay the access charge in the form of an overall per minute charge for all the connections used by all the conference participants. In this case, conference participants will dial a free phone number from wherever they may be and pay nothing. Audio conferencing participants may alternatively share the access charges. This they will do by each of them dialing into a chargeable number Sometimes, participants will dial a local number to connect them into the conference. The host requesting the audio conference will pick up the tab for any international routing required and also for the conference bridge rental. The access charge is akin to the charge for commuting to a traditional conference room. In any case, it is always better to ask the audio conferencing service provider to provide the complete breakup of the access charge and the bridge rate. Usually, those who quote a low bridge rate, generally make up heavily in access charge. Compared to an actual conference between participants in which many participants may need to spend considerable sums of money to commute to the conference, an audio conference service provides many benefits. These benefits include cost savings, time saving, productivity increase, and less stress.
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